Subject Access Request

In accordance with the General Data Protection Regulation, patients (data subjects) have the right to access their data and any supplementary information held by Ibstock & Barlestone Surgeries; this is commonly known as a data subject access request (SAR). Data subjects have a right to receive:

• Confirmation that their data is being processed
• Access to their personal data
• Access to any other supplementary information held about them

Options for access

Patients can have access on an ongoing basis to their medical record via the NHS App or SystmOnline. This service will enable the patient to view coded information held in their health record. Prior to accessing this information, you will have to complete a form and visit the practice and undertake an identity check before being granted access to your records.

In addition, you can make a request to be provided with copies of your health record. To do so, you must submit a Subject Access Request (SAR) form; this can be submitted electronically and the SAR form is available below. Alternatively, a paper copy of the SAR is available from reception. You will need to submit the form via email to ibstockhouse@nhs.net or return the completed paper copy of the SAR to the practice. Patients do not have to pay a fee for copies of their records. When the copy of your records is ready for collection, you will need to attend in person with ID before they can be handed over to you. You will be advised of the ID we require soon after we receive your completed form.  Please ensure you put a current mobile phone number or email address so we can contact you.

Download a Subject Access Request form here or the Word version here.

Time frame

Once the SAR form is submitted, Ibstock & Barlestone Surgeries have 30 days to process your request. We will try and do it sooner but due to the volume of requests we’re receiving, this may not always be possible.

Exemptions

There may be occasions when the data controller will withhold information kept in the health record, particularly if the disclosure of such information is likely to cause undue stress or harm to you or any other person.